In this post, let’s take a look at different methods using which you can make a copy of a Word document.
Why Duplicate a Word Document?
One might want to duplicate a document for a variety of reasons, it could be just as simple as keeping a backup or sharing it across devices. Here are a few reasons why you might want to consider duplicating a Word document:
Backup: Sometimes, you need to make changes to a document without altering the original version. Duplicating allows you to create a backup copy and experiment with edits while keeping the original intact.Templating: If you frequently use a particular document layout or format, such as let’s say a letterhead, duplicating a template saves time. You can reuse the structure without starting from scratch every time.Version Control: In documents that evolve over time such as a copy of your Resume, it’s helpful to have different versions of a document. You can track changes or revert to earlier versions if needed.Sharing: When sharing documents with others, it’s often safer to send a copy. This ensures your original file remains unaltered, even as collaborators make changes.
READ MORE: How to Convert a Word Document to PDF ➜
How to Make a Copy of a Microsoft Word Document
There are a bunch of different ways using which you can make a copy of your Microsoft Word document.
1. Copying and Pasting Text Within Word
One of the simplest ways to duplicate a Word document is by copying the content from the original file and pasting it into a new one. Follow these easy steps to do so: By following these steps, you can quickly and accurately duplicate the contents of your Word document.
2. Duplicating Entire Word Files
Duplicating a Word document is another straightforward method that doesn’t require opening the file. This process is similar for both Windows and Mac users. Here’s what you need to do: The operating system will then create a copy of your document in the selected location. This copy will be an exact duplicate of your original file, allowing you to keep the original document unchanged.
3. Utilizing ‘Save As’ to Create a Copy
Creating a copy of your Word document can also be efficiently done using the “Save As” feature. This method is ideal when you need to make a duplicate of your file while keeping it open. Here’s how to do it: This method is beneficial for maintaining the integrity of your original document while working on or distributing a modified version.
4. Opening a Document as a New Copy
If you need to work on a document while ensuring the original stays unaltered, you can open it as a new copy. This method is handy when you want to view or edit a document without affecting the original file. Here’s how to open a document as a new copy: The document will open as a new, unsaved copy. This allows you to make changes and save them as a separate file, keeping the original document intact.
5. Generating a New Document from an Existing One
Another efficient way to create a duplicate of a Word document is by generating a new document from an existing one. This method is useful when you want to use the content or layout of an existing file as a starting point for a new document. Here’s how you can do it:
You can now edit this new document as needed. Remember to save it with a new file name or in a different location to keep it separate from the original.
Bonus: How to Duplicate a Google Docs File
Duplicating a Google Docs file is a straightforward process, ideal for when you need a copy of your document for different purposes while keeping the original file unchanged. Here’s a how-to do it: READ MORE: How to Add Word Art in Google Docs on Desktop & Mobile ➜
Conclusion
In conclusion, Microsoft Word offers several methods to duplicate documents, each catering to different needs and scenarios. Whether you’re simply copying and pasting content within Word, duplicating entire files through your operating system, using ‘Save As’ for a direct copy, opening a document as a new copy, or generating a new document from an existing one, there’s one option for everyone.
