To avoid accidentally deleting important emails, converting them into PDFs is advisable in order to keep them secure on your device, making emails accessible both offline and online. In this guide, we will go over how to save your emails as a PDF easily and across platforms and services.
1. Outlook
The simplest universal method of saving your emails as a PDF is found in Outlook, which is available on almost every platform possible. So, if you use Outlook, the steps are very similar and quite straightforward for each device.
Outlook.com
For users who rely on Outlook’s web client, follow these steps:
SEE ALSO: How to Make A PDF Smaller ➜
Outlook App on Windows & macOS
There are technically two different versions of Outlook available for desktop users. There’s the standard Outlook app for Windows and then the Preview version, which happens to be the standard Outlook app on Mac. So, if you have the new app, just follow the steps given above for Outlook.com as the app looks and functions the same as the site. But if you’re using the standard Windows app, then follow these steps:
Outlook App on Android & iPhone
If you’re on mobile, the steps for downloading an email as a PDF on the Outlook app are the same across Android and iPhone devices:
SEE ALSO: How to Type in a PDF on Windows, Mac, Android & iPhone ➜
2. Gmail
If you use Android, then you most likely have a Gmail account. You can easily convert Gmail to PDF on all devices by following the steps below.
Gmail.com
This method works on anything that runs a browser, but more realistically Windows and macOS devices:
There you have it. Your email is saved as a PDF on your computer.
Gmail App on Android & iPhone
SEE ALSO: How to Crop or Resize your PDF Pages Easily ➜
3. Apple Mail
You can save emails as PDFs using Apple’s built-in Mail app on the iPhone, iPad and macOS easily. In the Outlook and Gmail sections above, we have already highlighted how the “Print” function works on iPhone but let’s talk specifically about Apple Mail now:
iPhone
macOS & iPad
Conclusion
You can easily save any email to a PDF regardless of the email client or device you’re on. Some situations might require a bit more work than others but at the end you’ll have the same, great PDF copy. Come to think of it, Google, Apple and Microsoft can further streamline the process by developing some sort of native PDF button for their operating systems and websites. Till then, these are all the steps needed to convert an email into a PDF.
