Please note that the out-of-office reply feature is compatible only with specific accounts. If the option is not visible, it may be necessary to establish rules to manage automatic replies, as described later in this article.

Note: If the Automatic Replies (Out of Office) option isn’t present, your account might not be on an Exchange server. Refer to the last section to learn how to set up automatic replies for non-Exchange accounts.

Automatic replies will turn off at the specified end date and time. If you choose to disable the feature sooner, reopen the automatic replies settings and select Do not send automatic replies.

Set Up an Out-of-Office Reply in Outlook for Mac

Set Up an Out-of-Office Reply in Outlook.com or Outlook on the Web

Set Up Rules for an Out-of-Office Reply in Outlook

For non-Exchange email accounts like POP or IMAP (e.g., @outlook.com, @aol.com, @live.com), you can simulate out-of-office behavior by pairing an Outlook email template with Outlook rules.

Outlook’s Rules Wizard ensures that only one reply is sent to each sender per session to prevent sending multiple replies. A session is regarded as the time period between when Outlook is opened and closed. Always remember to disable the rule when it is no longer needed to stop sending automated replies. If you encounter any trouble setting this up, please do not hesitate to bring up your questions in the comments, and we will be happy to provide further assistance.

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